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Verify Department Coding Structure and Organization (FIMS Hierarchy)

Required Action

After you are identified as a Space Delegate, make sure the hierarchy of Dept IDs and Base Departments and that roll up to the College/School/Division are correct.

Review your departmental hierarchy and notify of any modifications that need to be made.

Data Source

I. Crystal Report on FM:Interact

  1. Log into FM:Interact – if you do not have your user account set up yet, please contact the FIMS staff immediately, either by phone or e-mail.
  2. From the Main Menu, click on Space Management, then Reports.
  3. Click the document named "Hierarchy - All Departments" – it’s a Crystal Reports document.

II. PDF Document on FM:Interact

  1. Log into FM:Interact – if you do not have your user account set up yet, please contact the FIMS staff immediately, either by phone or e-mail.
  2. From the Main Menu, click on Space Management, the Documents.
  3. Click the document named "UNT Hierarchy" - it's a PDF

Steps to Complete

  1. Open the file you downloaded above and find your Base Department.
    • Use the "Find & Select" button – Hit [Ctrl+F].
    • Type in your Base Departments number (an N number), or the name.
  2. Check to see the hierarchy suits your department.
  3. If necessary, rearrange your DeptIDs to report to the correct Base.
  4. If necessary, report any changes to the Base Departments that need to be made as approved by your Dean (academic groups), or Director (administrative groups).
  5. E-mail back the revised hierarchy for your department to
    • Include the Base Department number(s) you are reporting for in the body of the message.

Background Information

FIMS HIERARCHY
Level One President
Level Two Vice President
Level Three College/School/Division
Level Four Base Department
Level Five Sub-department

The FIMS hierarchy mimics the coding scheme of accounts found in EIS modules. The goal of the FIMS hierarchy is to provide you with a means already familiar to you to departmentalize your space. The hierarchy facilitates the assignment of departments to space (i.e. rooms) in the database by using the fifth level (i.e. DeptID). It also allows FIMS staff to either aggregate or break-out space data for reporting purposes.

Because this hierarchy is customizable, it can be modified to meet your department’s needs. The numbers and names for the Base Departments and DeptIDs can be added, deleted, or edited. The hierarchical organization of the DeptIDs and Base Departments can be modified, as well.